Collingwood General & Marine Hospital Logo

Administrative Assistant - Temporary, Full-time (2019-149)


Choose Collingwood General & Marine Hospital:

Explore a role with Collingwood General & Marine Hospital (CGMH) and live your ideal lifestyle. Located on the shores of Georgian Bay, you have the opportunity to enjoy the 4-season recreational community.

CGMH is a 70-bed facility serving more than 60,000 permanent residents and 3.5 million annual visitors to the communities of Wasaga Beach, Collingwood, Clearview and the Blue Mountains. CGMH is an acute care hospital providing emergency care, diagnostic services including lab, imaging and cardio respiratory therapy, as well as two inpatient units (medicine and surgery). In addition, CGMH provides care in specialty areas including obstetrics, orthopaedics, intensive care and surgery. The Hospital also provides outpatient care including dialysis and a wide range of clinics including mental health and rehabilitation services. There are endless opportunities for families, adventure seekers, boaters, foodies and so much more.

Corporate Culture:

At Collingwood General & Marine Hospital, we are anchored by our vision, mission and values and guided by our strategic directions. If you exhibit the core values of CGMH; Inclusive, Caring, Accountable, Respect, Excellence, Teamwork, Adaptable, we want you to join us in providing exceptional services to our patient and their families.

The Opportunity:

Reporting to a Vice President, the Administrative Assistant’s duties will include a wide range of executive level administrative support to ensure that the mission, vision and values of the Hospital are achieved.

Support can include: coordination of information flow, sourcing out material and preparing briefing notes and correspondence, ensuring accurate and timely delivery of senior level administrative services, providing support to board committees as assigned and internal committees that report to Vice Presidents and other senior leaders, and briefing the assigned leader on relevant and current issues. Liaises with LHIN and Ministry of Health representatives as required. Greets and directs visitors in the Senior Leadership Office and provides information as needed.

In addition, the Administrative Assistant co-ordinates the daily activities of the Vice-President’s and Director’s portfolio (if applicable), developing and implementing processes that improve office functionality, efficiency and professionalism.

Qualifications:

• Minimum of 5 years of related experience at a senior administrative level, preferably in a hospital environment.

• Advanced proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Access, Excel, PowerPoint and MS Outlook).

• Applicable college certificate preferred

• Must strive to continuously provide a safe and supportive environment for patients, staff, physicians, and volunteers

• Must adhere to the duties of workers, as stipulated in the Occupational Health and Safety Act

• Must have an ability to effectively communicate (written and verbal) in the English language

in order to provide excellent communication with team members, patients and families. Ability to

communicate in additional language(s) is considered an asset.

• Must have basic computer skills

• Must be dedicated to professional growth & development

• Must be able to perform all bona fide and essential duties of the position, which may include physical demands such as moving/transferring patients, pushing, pulling, bending, etc.

• Must have demonstrated excellent attendance/performance record

• Excellent organization and prioritization skills

• Ability to work independently and effectively communicate with other members of the health care team

Duties and Responsibilities:

• Gathers background material, sources information, to prepare documentation, work-plans and correspondence, memoranda, PowerPoint presentations, excel spreadsheets and reports.

• Coordinate schedules/calendars, prepare meeting material and keep the Vice President(s) on schedule.

• Prepare meeting packages, attend and record proceedings, prepare and distribute agenda and minutes, draft briefing notes, communicate committee decisions, and initiate and/or complete any required follow up. Arranges for catering as required.

• Maintain records and contact information for key external constituencies including government officials and politicians at local, regional, provincial, and national levels.

• Respond to and direct requests in-person, via telephone and e-mail.

• As assigned or as back-up: responds to family and patient complaints and feedback by gathering information.

• Supports senior leaders such as the Communications Officer with planning large events and administrative duties related to the events, such as name badges, attendee lists, registration, liaison with event venue, set up and removal, and other related duties as assigned

• Other duties as assigned

More Information:

Location: Administration

Employment Type: Temporary, Full-time (approximately 6 months)

Start Date: In line with the next Hospital Orientation Intake

Hours of Work: Days, Monday – Friday. Please be reminded that as a Hospital, in order to provide the necessary patient care, our operations run 24/7. Therefore, depending on the program for which you are applying, it may be an expectation that you are available to work week days and weekends, as well as all shifts - days, evenings, and nights.

Wage: $26.23 - $30.41 per hour

Benefits: This position also includes 8% vacation pay and 14% pay in lieu of benefits as well as access to the Employee & Family Assistance Program and access to CGMH Perkopolis discounts. CGMH endorses the Health Care Providers Group Insurance Plan which provides Group Benefits for you and your eligible dependents by enrollment only.

HOW TO APPLY:

If you are interested in joining our inspiring team, please apply online before 11:59pm EST on the

posting close date by submitting an updated copy of your resume and cover letter in PDF or Word format.

Due to the volume of applications, only those selected for an interview will be contacted. Please be advised

that as part of the mandatory screening process CGMH requires professional references, verification of

academic training, professional accreditation, plus a current Police Vulnerable Sector Check.

Collingwood General and Marine Hospital is committed to an inclusive, barrier-free selection process. We encourage all qualified individuals including visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2s+ persons, and others who may contribute to a diverse workplace to apply. If contacted regarding a competition, please advise Human Resources of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.


Apply Now!

Return to top